Openings

SUMMARY:

The District Director oversees all district office(s) operations.  This position develops and implements policy objectives, strategies and operating plans for the Congressman’s district office(s) and directs all activities and staff of the district office.

ESSENTIAL JOB FUNCTIONS:

  • Supervisory: Directly supervises up to seven employees; carries out responsibilities in accordance with office policy and applicable laws.  Responsibilities include interviewing, hiring and training district office employees; planning, assigning and directing work; appraising performance; rewarding and disciplining district office employees; addressing complaints; and resolving problems.
  • Represents the Congressman and/or assigns appropriate staff to do so in the district office(s) as needed;
  • Manages district office(s) staff;
  • Plans, assigns and evaluates work of employees in district offices;
  • Interviews, selects and trains employees of district office(s) and ensures that district office(s) staff complies with office policies, practices, and procedures;
  • Conducts district office(s) staff meetings;
  • Speaks to local groups when the Congressman is unavailable;
  • Maintains close communication with the Washington, D.C. office;
  • Travels throughout the district at regular intervals to keep abreast of local concerns;
  • Meets with elected officials and representatives of local groups on behalf of the Congressman;
  • Schedules meetings with federal and district government agencies as necessary;
  • Acts as a liaison to and notifies the appropriate media when the Congressman will be in the liaison’s area and works with the Congressman’s Scheduler and Press Secretary to ensure appropriate media participation;
  • Responds to constituent telephone calls and mail;
  • Meets attendance requirements as established by the office;
  • Maintains a good working relationship with the Congressman, staff, and constituents;
  • Works well under pressure and handles stress;
  • Accepts performance-based criticism and direction;
  • Works a flexible schedule including long hours, nights and weekends; and
  • Performs other duties as assigned.

EDUCATION/EXPERIENCE:

A minimum of a bachelor’s degree in the political science or related field, including strong academic credentials.  Alternatively, five-ten years of related experience or training in management and/or legislation or equivalent similar experience.

SKILLS AND KNOWLEDGE REQUIRED:

  • Thorough knowledge of legislative process and of House organization and procedures;
  • Thorough knowledge of the Member’s Congressional Handbook and House Rules;
  • Ability to perform essential job functions above;
  • Ability to work cooperatively and courteously with others;
  • Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner;
  • Thorough knowledge of local, state and federal agencies and departments;
  • An understanding of the district and federal political process;
  • Provides necessary organization, supervisory leadership and motivation to manage district office(s);
  • Excellent oral and written communication skills;
  • Knowledge of the office policies, practices, and procedures;
  • Knowledge of office computer applications; and
  • Proficiency in word processing.

WORKING CONDITIONS:

  • Work is mainly performed in an office environment.  Noise levels are usually moderate; and
  • Ability to work in a small work station without an expectation of privacy.

SUMMARY:

The Field Representative/Caseworker monitors and updates the Member and District Director on district and local issues. This position acts as a liaison to federal, district, and local agencies for the member and constituents and answers casework correspondence and verbal communications with constituents.

ESSENTIAL JOB FUNCTIONS REQUIRED:

  • Acts as the representative for the Member within his or her area of responsibility including answering casework correspondence, meeting with constituents, verbal communications with constituents, and serving as a liaison with federal, district, and local agencies;
  • Informs the Member and the District Director of all happenings in his or her assigned issue areas by screening district media sources and interacting with constituents;
  • Handles casework assignments;
  • Acts as a liaison to local, state and federal officials and other persons or groups to form effective relationships for the Member;
  • Acts as a liaison to and notifies the appropriate media when the Member will be in the liaison’s area and works with the Member’s Scheduler and Press Secretary to ensure appropriate media participation;
  • Assesses casework for problems requiring legislative action and makes recommendations to the District Director and Chief of Staff/Administrative Assistant;
  • Monitors scheduled district meetings for the Member with constituents;
  • Screens and refers cases, when appropriate, to other district offices;
  • Trains and supervises Staff Assistants, including interns, to handle office matters such as logging incoming and outgoing correspondence, handling visitors, telephone calls, and computer operations;
  • Logs in all incoming and outgoing mail and incoming telephone calls relating to casework;
  • Prepares periodic reports for the District Director on pending cases and district activities in his or her assigned issue areas;
  • Continually screens active cases and acts as liaison with constituents to ensure that their cases are handled in a responsive manner;
  • Maintains up-to-date files on all cases and categories of information of importance to the office;
  • Meets attendance requirements as established by the office;
  • Maintains a good working relationship with the Member, staff, and constituents;
  • Accepts performance based criticism and directions;
  • Works well under pressure and handles stress;
  • Works a flexible schedule including long hours, nights and weekends; and 
  • Performs other duties as assigned.

EDUCATION (OR EQUIVILANT EXPERIENCE):

At least 2 years of experience; strong academic credentials. Alternatively, 4 years of related experience or training in legislative or equivalent similar experience.

SKILLS AND KNOWEDGE REQUIRED:

  • Strong oral and written communication skills;
  • Thorough knowledge of legislative process and of House organization and procedures;
  • Thorough knowledge of local, state and federal agencies and departments;
  • Knowledge of all issues and events in the district in which the Member is involved;
  • Professional telephone matter;
  • Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner.
  • Ability to perform the essential job functions above;
  • Ability to work cooperatively and courteously with others;
  • Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner;
  • Thoroughness and careful attention to detail;
  • Ability to exercise discretion and independent judgment in fulfillment of casework responsibilities;
  • Knowledge of office policies, practices, and procedures;
  • Knowledge of office computer applications; and
  • Proficiency in word processing.

WORKING CONDITIONS:

  • Field duties require work during regular office hours and some nights and weekends. Additionally, employee must be able to travel ____% of time and hold a valid driver’s license.
  • Employee must be able to work in a moderately noisy and crowded work environment without an expectation of privacy. 

SUMMARY:

The Staff Assistant greets visitors, answers the telephone and answers constituent requests for general information, tours, and other inquiries.  This position also monitors delivery and pickup of materials, maintains the front office, and assists with various administrative and legislative duties.

ESSENTIAL JOB FUNCTIONS:

  • Answers and screens telephone calls for the Congressman and other staff members;
  • Greets and screens visitors;
  • Assists persons who have appointments with the Congressman or other staff members and works closely with the District Director to ensure that the Congressman’s appointments are on time;
  • Responds to constituent requests for flags, tours and other information;
  • Maintains literature regarding the district and House offices for distribution to visitors;
  • Signs for deliveries and forwards all materials delivered to the office to appropriate staff Congressmans in a timely manner;
  • Orders all office supplies and maintains office equipment;
  • Manages office recycling program;
  • Reviews and clips relevant articles in newspapers and publications;
  • Assists with receptionist duties as needed;
  • Maintains the office answering machine or voice mail;
  • Ensures that requests for assistance are directed to the appropriate staff member in a timely manner;
  • Documents visitor opinions, including full name, address, and all relevant information;
  • Performs general typing and administrative assignments;
  • Sends, receives, and distributes materials via the facsimile machine;
  • Maintains a good working relationship with the Congressman, staff and constituents;
  • Accepts performance-based criticism and direction;
  • Meets attendance requirements as established by the office;
  • Ability to work cooperatively and courteously with others;
  • Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner;
  • Works well under pressure and handles stress;
  • Works a flexible schedule including long hours, nights, and weekends; and
  • Performs other duties as assigned.

EDUCATION (OR EQUIVALENT EXPERIENCE):

At least one year of office experience is preferred.

SKILLS AND KNOWLEDGE REQUIRED:

  • Ability to use and troubleshoot photocopier, facsimile machine, telephone, and other office equipment;
  • Excellent organizational and proofreading skills;
  • Ability to perform essential job functions above;
  • Professional telephone manner;
  • Temperament to communicate with a variety of personalities in a tactful, pleasant and professional manner;
  • Ability to work cooperatively and courteously with others;
  • Knowledge of office policies, practices, and procedures;
  • Knowledge of office computer applications; and
  • Proficiency in word processing.

 WORKING CONDITIONS:

  • Work is mainly performed in an office environment.  Noise levels are usually moderate; and
  • Ability to work in a small work station without an expectation of privacy.

SUMMARY:

The Legislative Director, together with the legislative staff, advises the Congressman on all legislative areas.  This position assists in the development of policy positions and legislative initiatives and assists in managing the office’s legislative staff.

ESSENTIAL JOB FUNCTIONS:

  • Supervisory: Oversees up to four legislative employees.  Responsibilities include participation in interviewing, hiring, and training legislative staff; planning, assigning and directing work; appraising performance; addressing complaints; and resolving problems; 
  • Ensures that the legislative staff is properly focused on carrying out the Member’s legislative goals;
  • Works to formulate positions on legislative issues;
  • Monitors legislative activity on the House floor and handles long-term and short-term legislative planning for the Member;
  • Oversees the progression of bills with which the Member is involved as they move from Committee to the floor;
  • Recommends strategies and tactics on bills and positions;
  • Assigns legislative staff areas of responsibility and monitors and assists the Chief of Staff in evaluating the legislative staff work;
  • Trains and supervises legislative staff and ensures that legislative staff complies with office policies, practices, and procedures;
  • Schedules and directs legislative staff meetings;
  • Meets with groups of constituents or other office visitors, as necessary;
  • Recommends co-sponsorships of legislation to the Member;
  • Writes and reviews legislative memos;
  • Participates in the hiring of legislative staff, together with the Chief of Staff and the Congressman, when necessary;
  • Oversees activities of the office in the absence of the Chief of Staff;
  • Maintains up-to-date status reports on all legislation affecting the district, legislation in which the Congressman is a principal sponsor, or legislation on which the Congressman is a cosponsor;
  • Monitors and reports on floor action to the Congressman and the Chief of Staff;
  • Coordinates responses to all legislative mail;
  • Assists organizations and constituents in the district with federal matters;
  • Maintains a good working relationship with the Member, staff and constituents;
  • Accepts performance -based criticism;
  • Works a flexible schedule including long hours, nights, and weekends;
  • Meets attendance requirements as established by the office;
  • Works well under pressure and handles stress; and
  • Performs other duties as assigned.

EDUCATION/EXPERIENCE:

A bachelor’s degree or higher education level is preferred, including strong academic credentials.  Additionally, legislative experience on Capitol Hill, and/or other legislative experience is beneficial.

SKILLS AND KNOWLEDGE REQUIRED:

  • Thorough knowledge of legislative process and of House organization and procedures;
  • Thorough knowledge of Members’ Congressional Handbook and House Rules;
  • Ability to perform essential job functions above;
  • Ability to work cooperatively and courteously with others;
  • Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner;
  • Provides necessary organization, supervisory, leadership and motivation to manager the legislative staff;
  • Excellent oral and written communication skills;
  • Knowledge of office policies, practices, and procedures;
  • Knowledge of office computer applications; and
  • Proficiency in word processing.

WORKING CONDITIONS:

  • Work is mainly performed in an office environment.  Noise levels are usually moderate; and
  • Ability to work in a small work station without an expectation of privacy.

SUMMARY:

The Press Secretary/Communications Director manages and coordinates activities, including media contacts, for the Congressman and the office. 

ESSENTIAL JOB FUNCTIONS:

  • Acts as the formal spokesperson and media liaison for the Congressman;
  • Develops and implements media, communications, and public relations strategies for the Congressman;
  • Remains abreast of current legislative and non-legislative issues about which the Congressman may be questioned;
  • Evaluates current events and media reports in the district and the nation for their impact on the Congressman;
  • Provides ideas and advice on the effect the Congressman’s actions and legislative activities have in the media;
  • Oversees the creation and distribution of the Congressman’s newsletters and questionnaires;
  • Meets attendance requirements as established by the office;
  • Maintains a good working relationship with the Congressman, staff, media, and constituents;
  • Works well under pressure and handles stress;
  • Accepts performance-based criticism and direction;
  • Works a flexible schedule including long hours, nights and weekends; and
  • Performs other duties as assigned.

EDUCATION/EXPERIENCE:

A bachelor’s degree in journalism, public relations or a closely related field preferred, but not required, including strong academic credentials; and at least two years of congressional experience.  Alternatively, a minimum two of years of related experience or training is required.

SKILLS AND KNOWLEDGE REQUIRED:

  • Strong writing, editing, and proofreading skills;
  • Strong communication skills;
  • Understanding of print, broadcast, and online media;
  • Thorough knowledge of the legislative process, procedures and organization of the House;
  • Knowledge of current issues and events in which the Congressman is involved;
  • Ability to exercise discretion and independent judgment in the representation of the Congressman’s position on policy issues;
  • Ability to work cooperatively and courteously with others;
  • Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner;
  • Knowledge of office policies, practices, and procedures;
  • Knowledge of office computer applications; and
  • Proficiency in word processing.

WORKING CONDITIONS:

  • Work is mainly performed in an office environment.  Noise levels are usually moderate; and
  • Ability to work in small a work station without an expectation of privacy.

SUMMARY:

The Legislative Assistant develops and plans legislative initiatives and monitors legislative developments within Committees and on the House floor.  This position requires that the individual write floor speeches for the Member, draft constituent correspondence for the Member, and meet with constituents and special interest groups on behalf of the Member.

ESSENTIAL JOB FUNCTIONS:

  • Formulates legislative initiatives for assigned issue areas which include:
    1. devising a legislative plan;
    2. drafting the plan into legislative form;
    3. planning, coordinating and scheduling introduction of legislation in the House (or offering it on an appropriate vehicle if it is in an amendment);
    4. gathering support for a bill or amendment from other Members, as well as appropriate interest groups;
    5. working with committees on legislation;
    6. coordinating legislative support to get the bill passed in the House.
  • Tracks legislation and other developments in his or her assigned issue areas and briefs the Member for floor work, committee work, work in the district, and outside House-related activities;
  • Monitors legislative developments within committees;
  • Plans and coordinates co-sponsorship and support of other legislation;
  • Monitors legislation on the House floor, providing the Member with information on each vote;
  • Writes Floor speeches for the Member;
  • If assigned to issues pending before a specific committee, prepares for and attends committee meetings and hearings with or without the Member (i.e., keeps in contact with committee staff and meets with interest groups and constituents with interests in such meetings);
  • Acts as a liaison with committee and agency staffs;
  • Performs special projects assigned by the Member or Chief of Staff/Administrative Assistant;
  • Meets with constituents and interest groups;
  • Provides information on and generates ideas for press, mass mailings, and newsletters;
  • Drafts press releases in issue areas and provides background on media inquiries;
  • Answers constituent letters and helps constituents on federal matters;
  • Supervises interns with regard to legislative issues and constituent responses;
  • Meets attendance requirements as established by the office;
  • Maintains a good working relationship with the Member, staff, and constituents; 
  • Accepts performance based criticism and direction;
  • Works well under pressure and handles stress;
  • Works a flexible schedule including long hours, nights and weekends; and
  • Performs other duties as assigned.

EDUCATION/EXPERIENCE:

A bachelor’s degree or higher education level is preferred, including strong academic credentials.  Some period of related experience or training in legislation or equivalent is beneficial.

SKILLS AND KNOWLEDGE REQUIRED:

  • Thorough knowledge of the legislative process and of House organization and procedures;
  • Ability to perform the essential job functions above;
  • Ability to exercise discretion and independent judgment in the formulation and recommendation of policy positions for the Member;
  • Ability to work cooperatively and courteously with others;
  • Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner;
  • Knowledge of office policies, practices, and procedures;
  • Knowledge of office computer applications; and
  • Proficiency in word processing.

WORKING CONDITIONS:

  • Work is mainly performed in an office environment.  Noise levels are usually moderate; and
  • Ability to work in a small work station without an expectation of privacy.

SUMMARY:

The Scheduler/Executive Assistant maintains the Congressman’s official schedule, travel plans, and related records.  This position also acts as a liaison for the Congressman with the staff, public and other Members of Congress.

ESSENTIAL JOB FUNCTIONS:

  • Prepares the daily schedule for the Congressman and distributes copies to the Washington, D.C. and district offices;
  • Prepares detailed itineraries for the Congressman, including important numbers, locations and contact names;
  • Prepares monthly projected schedules for the Congressman;
  • Briefs the Congressman on all scheduling activities and requests of the Washington, D.C. and district offices;
  • Schedules all staff meetings and briefings involving the Congressman;
  • Coordinates scheduling of press, interviews, radio and television time with the Press Secretary;
  • Coordinates photo opportunities with constituents;
  • Makes reservations for the Congressman’s air travel, ground transportation, and lodging;
  • Submits vouchers for travel and expense reimbursement to the staff member responsible for submitting office bills for payment;
  • Reviews the Congressman’s mail and invitations;
  • Responds to all invitations, either by written correspondence or by personal telephone call;
  • Maintains files of invitations that have been declined, accepted, or that are tentative/pending;
  • Ensures that the Congressman is provided with briefing materials for each event by coordinating with event participants and the appropriate legislative and/or district staff;
  • Monitors the Congressman’s incoming telephone calls, takes messages, and returns calls as requested;
  • Places outgoing calls for the Congressman and maintains a record of calls;
  • Maintains the Congressman’s files, including notes, correspondence, and all information relating to travel;
  • Organizes documentation and materials for the Congressman’s annual financial disclosure report;
  • Acts as a liaison for constituents and other individuals when they visit the Congressman;
  • Acts as a liaison between the Congressman and other Members, committee staff, White House, and government offices and agencies to arrange for the Congressman’s attendance at meetings or to coordinate travel plans;
  • Maintains a good working relationship with the Congressman, staff and constituents;
  • Coordinates Page applications;
  • Accepts performance-based criticism and direction;
  • Meets attendance requirements as established by the office;
  • Works well under pressure and handles stress;
  • Works a flexible schedule including long hours, nights, and weekends; and
  • Performs other duties as assigned.

EDUCATION/EXPERIENCE:

At least one year working in a congressional office is beneficial; Experience making travel reservations and arrangements.  Alternatively, three to five years of related work experience.

SKILLS AND KNOWLEDGE REQUIRED:

  • Strong telephone skills;
  • Strong oral and written communication skills;
  • Ability to exercise discretion and independent judgment with respect to prioritization of and recommendations on appointments;
  • Proficiency in word processing;
  • Types a minimum rate of 60 words per minute;
  • Strong organizational and filing skills;
  • Thoroughness and careful attention to detail;
  • Ability to perform essential job functions above;
  • Ability to work cooperatively and courteously with others;
  • Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner;
  • Thorough knowledge of office administration, policies, practices, and procedures;
  • Thorough knowledge of office computer applications;
  • Thorough knowledge of office equipment & machines; and
  • Thorough proficiency in word processing and keyboarding;

WORKING CONDITIONS:

  • Work is mainly performed in an office environment.  Noise levels are usually moderate; and
  • Ability to work in a small work station without an expectation of privacy.

SUMMARY:

The Staff Assistant/Legislative Correspondent greets visitors, answers the telephone and answers constituent requests for general information, tours, and other inquiries.  This position also monitors delivery and pickup of materials, maintains the front office, and assists with various administrative and legislative duties.

ESSENTIAL JOB FUNCTIONS:

  • Answers and screens telephone calls for the Congressman and other staff members and takes messages when appropriate;
  • Processes constituent mail;
  • Answers constituent mail and e-mail in both form and individual responses in co-ordination with the legislative staff and the office systems manager;
  • Tracks legislation through the committee, House floor, Senate and conference committee processes in assigned issue areas, and briefs the Congressman;
  • Together with the legislative staff acts as a liaison with constituents, interest groups, committee and agency staffs in assigned issue areas;
  • Responds to constituent requests for information;
  • Maintains literature regarding the district and House offices for distribution to visitors;
  • Ensures that requests for assistance are directed to the appropriate staff member in a timely manner;
  • Documents visitor opinions on issues communicated via telephone, including full name, address, and all relevant information as appropriate;
  • Performs general typing and administrative assignments;
  • Sends, receives, and distributes materials via the facsimile machine;
  • Performs special projects assigned by the Congressman or Chief of Staff;
  • Maintains a good working relationship with the Congressman, staff and constituents;
  • Accepts performance based criticism and direction;
  • Possesses a temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner;
  • Works cooperatively and courteously with others;
  • Meets attendance requirements as established by the office;
  • Works well under pressure and handles stress;
  • Works a flexible schedule including long hours, nights, and weekends as needed according to the Congressional schedule;
  • Performs other duties as assigned.

EDUCATION/EXPERIENCE:

Completion of a four year college education is required for this position. Capitol Hill experience is preferred. 

SKILLS AND KNOWLEDGE REQUIRED:

  • Ability to use photocopier, facsimile machine, telephone, and other office equipment;
  • Excellent organizational and proofreading skills;
  • Ability to perform essential job functions above;
  • Professional telephone manner;
  • Ability to work cooperatively and courteously with others;
  • Knowledge of office policies, practices, and procedures;
  • Knowledge of office computer applications; and
  • Proficiency in word processing.

SUMMARY:

The Receptionist/Staff Assistant greets visitors, answers the telephone and answers constituent requests for general information, tours, and other inquiries.  This position also monitors delivery and pickup of materials, maintains the front office, and assists with various administrative and legislative duties.

ESSENTIAL JOB FUNCTIONS:

  • Answers and screens telephone calls for the Member and other staff members and takes messages when appropriate;
  • Greets and screens visitors;
  • Provides staff-led tours of the Capitol for constituents and other guests
  • Assists persons who have appointments with the Member or the staff and works closely with the Member’s Scheduler to ensure that the Member’s appointments are on time and that the Scheduler is aware of the visitor’s arrival;
  • Drafts both form and individual responses to constituent mail and e-mail in co-ordination with the legislative staff and the office systems manager;
  • Assists the office systems manager with processing of constituent mail;
  • Responds to constituent requests for information;
  • Maintains literature regarding the district and House offices for distribution to visitors;
  • Manages recycling functions for the office;
  • Purchases supplies for the office from the House Office Supply store as instructed by the Office Manager;
  • Signs for deliveries and forwards all materials delivered to the office to appropriate staff members in a timely manner;
  • Ensures that requests for assistance are directed to the appropriate staff member in a timely manner;
  • Documents visitor opinions on issues communicated via telephone, including full name, address, and all relevant information as appropriate;
  • Performs general typing and administrative assignments;
  • Sends, receives, and distributes materials via the facsimile machine;
  • Tracks legislation through the committee, House floor, Senate and conference committee processes in assigned issue areas and briefs the Congressman;
  • Acts as a liaison with constituents, interest groups, committee and agency staffs in assigned issue areas; 
  • Answers constituent letters;
  • Provides information on and generates ideas for press, mass mailings, and newsletters;
  • Answers constituent letters and helps constituents on federal matters;
  • Performs special projects assigned by the Congressman or Chief of Staff;
  • Maintains a good working relationship with the Congressman, staff and constituents;
  • Accepts performance based criticism and direction;
  • Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner;
  • Ability to work cooperatively and courteously with others;
  • Meets attendance requirements as established by the office;
  • Works well under pressure and handles stress;
  • Works a flexible schedule including long hours, nights, and weekends as needed according to the Congressional schedule;
  • Performs other duties as assigned.

EDUCATION/EXPERIENCE:

Completion of a four year college education is preferred for this position.  

A minimum of experience is required, but congressional internship

experience is preferred.  

SKILLS AND KNOWLEDGE REQUIRED:

  • Ability to use photocopier, facsimile machine, telephone, and other office equipment;
  • Excellent organizational and proofreading skills;
  • Ability to perform essential job functions above;
  • Professional telephone manner;
  • Ability to work cooperatively and courteously with others;
  • Knowledge of office policies, practices, and procedures;
  • Knowledge of office computer applications; and
  • Proficiency in word processing.

WORKING CONDITIONS:

  • Work is mainly performed in an office environment.  Noise levels are usually moderate; and
  • Ability to work in a small work station without an expectation of privacy.
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